Booking
All field travel must be booked through Concur at least 7 days in advance when possible. Last-minute travel for cases or implant support is exempt from the 7-day rule but requires manager sign-off in Concur.
Air & rail
Economy class is standard for flights under 5 hours; premium economy is allowed for flights over 5 hours or for red-eye case-coverage trips. Amtrak business class is approved for any Northeast corridor segment over 2 hours.
Lodging & per-diem
Hotels are pre-approved for stays over 3 nights at a max of $275/night (high-cost metros: NYC, SF, Boston, DC at $375). Per-diem follows current GSA rates for the destination city. Receipts are required for any single expense over $75.
Mileage & ground transport
Personal vehicle mileage is reimbursed at the current IRS rate. Rideshare and rental cars are preferred over personal vehicles for trips over 100 miles round-trip.
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